Policy for External Collaborators¶

Accounts - for people who were at the Institute¶

will remain intact for 90 days after departure
reduced access will be imposed after 90 days
home areas will be limited to 250MB
access will be restricted with special rights given for various servers/clusters and tools/applications

A reduced access account will be setup:
- no email account
- home area limited to 250MB
- restricted rights to servers and applications

Codes on the SVN server will be allowed to remain on the server as long as the individual continues to actively collaborate with the Institute’s faculty
Code repositories should be restricted to source and documentation only (essentially no data) - Data related to the repository should be placed in the group or centers work area with permission from the group/center Director. These rights will be granted on a user by user basis. - For external collaborators, SVN repositories must be owned by Oden Institute faculty/staff

Specific rights to use the Institute’s licensed software packages will be given on an application by application basis for all programs contained on general Institute servers. - Other software may be installed on th “External Users Servers” and will be available for use by external collaborators as long as the individual continues to actively work with faculty. – For example AVS and Cubit could be installed on the “External User Servers” and accessed by anyone with application righs.

To facilitate continued remote interactions, the Institute will purchase (or designate) a small number of servers (and/or workstations) that will provide:
- an access point for remote users to log into
- a location for running small jobs or installed applications if needed
- an access point to other system on the network if permissions are granted
- a small temporary storage area that is not backed up
These servers will be maintained as follows
- standard OS distribution and updates
- will not be backed up

Will be maintained for all home areas
- for external users this is only 250MB
Group/Center designated areas will be backed up on the present schedule and archived as needed
The External Users Servers will not be backed up => for offsite individuals files that need to be backed up should be copied and/or moved to the Group/Center storage area.

Individuals participating in joint projects may remain part of the working group after leaving the Oden Institute without effecting their access to TACC resources.